EOI Event Coordinator - Nambucca Valley Open Streets Festival
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Expression of Interest (EOI)
Event Coordinator – Nambucca Valley Open Streets Festival (2025–2028)
Issued by: Nambucca Valley Council
EOI Closing Date: 24 July 2025
Contact Person: Jocelyn Box
Full project brief: EOI Event Coordinator - Open Streets Festival(PDF, 238KB)
Overview
Nambucca Valley Council is seeking Expressions of Interest (EOIs) from suitably experienced and dynamic individuals or organisations to coordinate and deliver the Nambucca Valley Open Streets Festival from 2025 to 2028.
The Open Streets Festival was first held in 2024, providing Nambucca Valley with its first vibrant, inclusive community event that celebrates local culture and creativity, and empowered youth participation. Nambucca Valley Council intends to continue the Festival as a regular annual event for our community.
Transport for NSW and Nambucca Valley Council are funding 3 events across the 2025-2028 timeline.
This is a multi-year opportunity to shape and grow one of the Valley’s signature events.
The funding consists of 3 Festivals over 3 years, with delivery of each festival anticipated between November and February the following year
Scope of Services
The appointed Event Coordinator will be responsible for the end-to-end planning, management, and delivery of the Nambucca Valley Open Streets Festival, including but not limited to:
- Strategic planning and event concept development in collaboration with Council and stakeholders.
- Project management across all phases of the festival (2025–2028)
- Stakeholder and community engagement
- Programming and coordination of performances, workshops, stalls, and activities
- Logistics and site management (including traffic, safety, accessibility, etc.)
- Marketing, communications, and audience development
- Budget development and financial oversight
- Partnership development
- Risk management and regulatory compliance
- Post-event evaluation and reporting
Funding and budget
The Nambucca Valley Open Streets Festival is funded by Transport for NSW and Nambucca Valley Council.
Total festival budget each year is $136,000.
Support provided
Nambucca Valley Council’s Community Development Officer will oversee the project and funding and been the primary contact for the Event Coordinator. Regular meetings will also be held to support the Event Coordinator and enable reporting and tracking of the project.
Council will form a Working Group to advise on arts, youth, Aboriginal community, and business engagement and participation to further support collaboration and share resources.
EOI Submission Requirements
Interested parties must submit an EOI that includes:
- Cover Letter outlining your interest in the role and relevant experience
- Company/Individual Profile including qualifications, key personnel, Public Liability Insurance, and relevant project history
- Demonstrated Experience in coordinating similar large-scale public events, particularly in regional or community-based contexts
- Proposed Approach to delivering the festival, including stakeholder engagement, creative vision, and logistical planning
- Referees – at least two professional referees relevant to recent event coordination work
- Indicative Budget or Fee Proposal (not binding at EOI stage, but to inform planning)
Please read full project brief available at top and bottom of this page to ensure you have all the information.
Assessment Criteria
Submissions will be assessed based on the following criteria:
- Relevant experience and proven capability
- Understanding of the local context and community
- Creative and strategic approach
- Strong communication and stakeholder management skills
- Value for money
- Capacity to deliver over the project period.
Lodgement Details
Please submit your EOI by COB 24 July 2025 via the "Apply now" link above
Timeline
| Milestone |
Date |
| EOI Released |
9/7/2025 |
| EOI Closes |
24/7/2025 |
| Shortlisting & Interviews |
28/7/2025 - 31/7/2025
|
| Appointment of Coordinator |
4/8/2025 |
Further Information
Jocelyn Box
Community Development Officer
Phone: 0492 248 533
Email: jocelyn.box@nambucca.nsw.gov.au
Documents:
EOI Event Coordinator - Open Streets Festival(PDF, 238KB)